Conditions of Hire

The term Hirer, denotes the person or organisation representative that made a booking to hire room(s) or other parts of The Samworth Centre, whilst the terms booking, session, period of hire or arrangements indicate the booking period made by the Hirer.

The hiring of certain areas of The Samworth Centre is accepted as long as the hirer agrees to the following terms and conditions out below.

The Hirer shall book the required session within the available time slots and indicate any additional requirements that may be needed during the period of hire, for example, refreshments, presentation equipment etc.

The Hirer shall, during the period of hiring be responsible for the supervision of the premises, protection of the fabric and content, safety from damage however slight, or change of any sort and the behaviour of all persons using the premises whatever their capacity.

The Hirer shall be responsible for obtaining any licenses necessary in connection with the booking other than already held by The Samworth Centre. Please note that The Samworth Centre does not have an alcohol or music licence.

The Hirer shall be responsible for making arrangements to insure against any third party claims which may lie against the Hirer whilst using The Samworth Centre. The Samworth Centre is insured against any claims arising out of its own negligence.  If window restrictors are removed this then becomes the responsibility of that person / group.

The Hirer shall be responsible for the observance of all regulations appertaining to the premises stipulated by the Licensing Justices, the Fire Authority in accordance with rule 4, and the Local Authority or otherwise.

The Hirer shall not sub-let or use the premises for any unlawful purpose or in any unlawful way nor to do anything or to bring onto the premises anything which may endanger the premises, their users or any insurance policies relating thereto.

The Hirer shall indemnify The Samworth Centre for the cost of repairing of any damage done to any part of the property including the surrounding grounds or the contents of the building during or as a subsequent result of a booking, however caused.  Moving the partition wall in Rooms 2 & 3 is restricted to authorised staff only, the Samworth Centre shall not be liable for any personal injuries by unauthorised persons & if damage is caused the cost to repair will be claimed from the persons responsible.

The Hirer shall give at least 2 weeks’ notice of cancellation to The Samworth Centre. If a cancellation is made in the 1 week prior to the booking date then we reserve the right to charge for the room hire unless The Samworth Centre can re-book the same room(s).

The Hirer shall be allowed to move the furniture of the booked room(s) but must ensure it is returned to its original position at the end of the session. If this is not adhered to then we reserve the right to make a charge.

The Hirer shall undertake to ensure the safety of all people attending The Samworth Centre in respect of the booking, by maintaining an attendance register and  bringing  to the attention of the group, the fire and safety procedures which are located at the top of both front and back staircases.

The Hirer shall, if using the kitchen facility, be responsible for the washing, drying and putting away any crockery/ cutlery used during the session and clears up all waste/ litter/ rubbish left and disposes of independently.  All rooms to be left in a clean & tidy condition ready for the next user, including clearing up of any spillages made onto carpeted areas.

The Hirer shall ensure all sessions are completed by the time agreed at booking.

The Hirer shall, if the booking is made for a period outside of normal office hours of The Samworth Centre, request or be offered a premises key which must be collected during normal office hours of: Monday to Friday 9.00am to 3.00pm.  Keys are not available outside these hours.

The Hirer shall be responsible for the return of any loaned premises key, as soon as it is no longer required. (Hirers can post keys through letterbox on vacating the building if used for single booking only).

The Hirer can bring their own equipment provided that it is not dangerous, hazardous or illegal. We accept no liability for equipment bought into the building and would ask you to comply with the rules set out in the Health and Safety at Work Act.

The Hirer shall reimburse  The Samworth Centre in line with their current charges should any of the terms 8,9,10,11,12,13,14 & 15 listed above, not be adhered to.

The Samworth Centre has pubic liability (third party) insurance which provides an indemnity as property owners if held legally liable for accidental bodily injury to members of the public, or accidental damage to their property whilst the premises are being hired.  This insurance, however, doesn’t extend to indemnify any outside groups hiring the premises.

You are advised that our terms and conditions make the hirer responsible to indemnify the Samworth Centre for any injury or damage occurring at the premises, other than where the Samworth Centre is legally liable.